Understanding Shortcuts, Automations & Workflows for ADHD
Managing ADHD can make daily tasks feel overwhelming. Shortcuts and Automations simplify routines, but understanding their differences is key. This guide breaks them down and shows when to use each.
Shortcuts, Automations, and Workflows are creating a buzz in the digital world—but what do they actually do, and how can they help? If you’ve ever wondered how to make your devices work for you instead of the other way around, this guide will break down the differences and show you how to integrate them into your daily routine.
Understanding Shortcuts, Automations & Workflows
Shortcuts, Automations, and Workflows are game-changers for automating everyday tasks, but they work in distinct ways. Understanding how each one functions can help you stay organized, simplify routines, and reduce mental load.
Shortcuts: Your Prompted Assistant
Shortcuts execute a sequence of tasks with one tap or voice command. They require a trigger, like tapping a button or asking Siri to start an action. These are ideal for repetitive tasks that you want to perform quickly without navigating through multiple apps.
💡 Example: Set up a Pomodoro shortcut that starts a focus timer, silences notifications, and opens your to-do list with a single tap.
Automations: Set and Forget
Automations run independently when triggered by a specific event, such as a time of day, location, or action within an app. Unlike Shortcuts, they do not require manual activation—they work in the background.
💡 Example: Create an automation that turns on “Do Not Disturb” and launches your productivity app when you begin your workday.
Workflows: The Best of Both Worlds
Workflows combine multiple shortcuts and automations into a structured process that works seamlessly. These are useful for multi-step routines that require both manual and automatic triggers.
💡 Example: A Morning Routine Workflow can include an automation that reminds you to trigger a shortcut. The shortcut then opens your weather and news apps while your morning playlist starts playing.
When to Use Each Tool
Use Shortcuts when you want a quick, manual action to execute multiple tasks at once.
Use Automations when you want an action to happen automatically based on a trigger like time, location, or app usage.
Use Workflows when you need a sequence of connected actions that may require both manual and automatic triggers.
How These Tools Help ADHD Minds
Reduces Decision Fatigue – Automating tasks means fewer decisions to make daily.
Creates a Structured Routine – Helps establish consistency in habits.
Minimizes Distractions – Focus tools remove unnecessary interruptions.
Saves Time & Mental Energy – Automates repetitive tasks to free up brainpower.
Encourages Better Self-Care – Automating self-care tasks like hydration and reminders ensures they don’t slip through the cracks.
Final Thoughts & Resources
Shortcuts, Automations, and Workflows can offer essential support for managing ADHD. By integrating them into your daily routine, you can improve productivity, reduce stress, and regain control of your time.
For more step-by-step guidance, check out these resources:
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